| Organization
EXECUTIVE/PLANNING
COMMITTEE
| Executive
Board |
|
Director
Shirley Scott
>
Treasurer
Jennifer
Alford
Secretary
Christina
Hillard
Wife
of Conference President
Janice Brown
Shepherdess Leader
Janice Brown |
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State
Area Leaders
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| North
Alabama I |
Sylvia Germany |
| North Alabama
II |
TBS |
| Central Alabama |
Narretta Arnold
Clementine Collins |
| South Alabama |
TBS |
| Gulf Coast-Florida |
Angela Nicholas
TBS |
| Kentucky |
Judy Harris
TBS |
| North Mississippi |
Pauline Sulton |
| South Mississippi |
Lottie Berry |
| Central Mississippi |
Ann Gray |
| West Tennessee |
Vickie Tyms |
| Middle Tennessee |
Gwen Brown |
| East
Tennessee |
Carol Byars |
Members-at-Large
(Presently)
Minneola Dixon
Rene’ Middleton
Kyna Hinson
Loretta Gill
Jannith Lewis
Connie Maycock
Additional Committee
Members-at-Large
Ann Nurse
Sonia Paul
Marie Samson
Diane Rugless
Lillian Green
COMMITTEE CHAIRWOMEN
Program
Committee (Women)
Responsible
for planning and executing programs/activities for WM
Program
Committee (Young Women)
Responsible
for planning and executing programs/activities for young women and
girls.
| Public
Relations
Publicizes and advertises activities/programs, and services of
WM by submitting the appropriate information to various agencies
such as churches, media, denominational magazines and Conference
office in an effort to reach the target audience.
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| Hospitality |
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| Responsible
for planning and executing all food functions |
| Courtesy |
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Responsible
for remembering committee members during times of loss and others
as deemed appropriate. |
| Finance
Responsible for working with the director/chairperson
in developing an annual budget for WM. Monitors expenditure of
funds. |
|
Decoration
Responsible for working with the program committee to determine
needs before developing plans for decorating. Secures appropriate
materials and executes the plans for decorating. |
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Hostess
& Ushers
Responsible for providing official greeters and ushers at various functions
including
the retreat and other times as appropriate.
Site Selection
Responsible for researching and recommending physical facilities/arrangements
that accommodate various programs and activities
Transportation
Responsible for arranging and/or providing transportation for
guests at various
Women’s Ministries functions as needed.
Newsletter
Responsible for planning and creating a newsletter for communicating
with the
Members.
Archives
Responsible for preserving records and historical documents for WM
Assistant
to the Director for Registration Gwen Brown
Responsible for assisting the director in coordinating the
registration process to ensure a
smooth and efficient process. Responsible for working closely with the
Registration
co-chairpersons to keep track of the status of registration on a bi-monthly
basis, report the
status of payments received and to ensure all registration materials
are ordered, name tags
and meal tickets are completed by October 30, 2004. Solicit assistants
to work with the
registration at the retreat.
Gift Bags
Responsible for soliciting merchants, churches, collecting
gifts and stuffing bags
Room Service
Responsible for placing gifts bags in rooms for every women registered
Program
Facilitator
Responsible for getting program participants in their rightful places
on time
Notifying director of any challenges that she cannot resolve in a timely
manner
Moderator
Responsible for insuring the room is properly set up, equipment is in
place, hand-outs are
distributed to attendees, presenter is introduced, evaluations are passed
out and collected
and given to Evaluation Chairperson
Evaluation
Responsible for insuring that evaluations are distributed and completed
at each session
and program and that an overall evaluation is given at the end. Develop
I’m Available
and Site Suggestion Form for distribution at end of retreat.
Sponsorship
Responsible for formulating a list of prospective donors from members’
suggestions and
writing to request sponorship. Follow up with prospective donor once
letter has been
sent or with committee member who makes initial contact. Informs director
and treasurer
through written report of the positive responses. Follow up with thank
you letter.
First Time
Attendees
Responsible
for getting the list of first time attendees and ensuring that they are
personally welcomed to the retreat. State
Placards
Responsible for securing placard signs for each state represented, position
them on the
meeting room floor at each program. Ensure that signs are kept safe
for future use.
Special
Guest(s) Attendant
Responsible
for ensuring that guests are comfortable in their rooms. Placing gift
basket
in room. Periodically checking with guests to make sure their needs
are met.
Tokens for
Presenters
Responsible for distributing the tokens of appreciation for presenters.
Ensure moderator
has gift in timely manner to present after seminar.
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